> ## Documentation Index
> Fetch the complete documentation index at: https://docs.qwox.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Records

> How Qwox files your notes into records, keeps every version and lets you find them.

Everything you tell Qwox ends up in a record. A record has a title, a kind, the body text, a status, one next step and a
date.

## Kinds

Qwox chooses the kind for each record, such as a customer, a project or a bill. If no kind fits, it creates a new one and
tells you in one line; it doesn't stop to ask. If you want a kind with a specific name, just say "create a kind called
Suppliers".

## Status and next step

Each record is **Open**, **Waiting** or
**Done**. It can also have one **Next step** with a date,
which is what puts it on your morning list or sends a reminder.

## The Records tab

Open **Records** to browse:

* **Search records** finds a record by its words.
* **All records** shows every kind in one list, except About you and your journal.
* Each kind shows how many records it has and how many are waiting for a check.
* Inside a kind, filter by status and sort by recently updated, due date or name.

## Changing a record

A record's page is for reading. To change it, tap **Ask in chat**: Qwox puts a question about
that record in the message box, and you finish the sentence. For example: "change the price to 750".

## History

Every change keeps the previous version. Open **History** on a record to see when it
changed, who changed it (**Assistant** or **You**) and
which part changed.

## Deleting

Qwox never deletes on its own. It shows you a card first and deletes only if you confirm. A deleted record leaves your
lists; the record and its history are kept. See [Approvals](https://docs.qwox.ai/approvals.md).

## Records that need a check

When a record hasn't been confirmed or updated for a while, Qwox marks it as waiting for a check and shows it on
**Today**. Some records, like your notes about yourself or your journal, never go out of date.

## About you

**About you** holds **Notes about you**: short facts that help
Qwox work the way you like, such as your working hours or how you prefer to be contacted.

* Say "remember that…" and Qwox adds it.
* When Qwox notices something on its own, it asks first: **Add this to your profile?**
* You can edit or delete any note, or use **Add note** to write one yourself.

> [!NOTE]
>
> Qwox never writes sensitive details into your profile, even if asked: health, religion, politics, sexual orientation,
> ethnicity, financial situation, or passwords, card and ID numbers.


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